• Supervisor Pacos States, if we receive the funding we’d receive about a million dollars, this would fund our Senior Center and several of the handicap accessibility issues at the new Town Hall.
• MJ questions how much we normally receive per year from CDBG.
• Eric Wies from CPL states that the Town does not get any allocations from CDBG
• Supervisor Pacos responds this is in addition to other grants we’re looking into.
• Bob Ruther spoke about available grants through National Grid to support the installation of electric vehicle charging stations. He expressed his support for including charging stations at the new Town Hall.
• Mr. Ruther also shared that he is applying for housing grants for a property adjacent to the Lily Dale property that is owned by the Dale. His goal is to develop workforce housing. By attending the meeting, he hopes to learn more about the Community Development Block Grant (CDBG) program and explore potential funding opportunities for future projects.

• Town Clerk Kellogg provided to the Pomfret Board the May 2026 report of monies collected. A total of $9,875.25 was collected. The report is on file with the Clerk’s Office.

• The monthly Code Enforcement report for May is on file in the Clerk’s office.
• Pomfrets April 2026 Financial Report is on file in the Clerk’s office.
• Fredonia Fire Department April 2026 Report is on file in the Clerk’s office.
• Clerk Kellogg presented a Thank you letter to the Fredonia Animal Hospital to the board – all board members signed to send.
• Discussion was held on switching services for our Shredding/Postage Stamp machine.
• The Pomfret Offices and Buildings will be closed on Friday, June 19, 2026, in observance of the Juneteenth Holiday and Friday, July 3, 2026, in observance of the Fourth Holiday.

• The May work report was shared with the board.

• Councilman Rak made a motion to Declare the Town of Pomfret lead Agency on Eco Strategies project. The motion was seconded by Councilwoman Dennison with Councilwoman Bashaw opposing.
• Councilwoman Dennison made a motion to adopt a negative declaration for Eco Strategies.
• Councilwoman Bashaw made a motion to schedule a public hearing to discuss the CDB Grant application for the New Town Hall building June 29th at 4:30 PM at the Town Hall located at 9 Day Street Fredonia NY 14063. The motion was seconded by Councilman Rak and carried unanimously.

NOW, THEREFORE, be it RESOLVED as follows:

• Councilwoman Bashaw made a motion to schedule a Special Meeting to approve Supervisor Pacos to sign and submit the CDB grant on June 29th at 4:35 PM following the public hearing at the Town hall located at 9 Day Street Fredonia NY 14063. The motion was seconded by Councilman Rak and carried unanimously.
• Supervisor Pacos made a motion to confirm approval of expenditure of $1,200 for CHQ trollies for the Hearsemania event happening June 12,2026. The motion was seconded by Councilwoman Dennison and carried unanimously.
• Discussion held on Electronics recycling proposal, Kathleen and Michael Lee will take the Lead on this program.
• Supervisor Pacos made a motion to execute the Agreement with Legend Excavating LLC and issue the notice to proceed one the forementioned are met. The motion was seconded by Councilwoman Bashaw and carried unanimously.

• Councilwoman Bashaw made a motion to rescind discussion on motions made for Berry and Chestnut Road amendments and scheduling a public hearing on July 8, 2026. The motion was seconded by Councilwoman Dennison and carried unanimously.
•  

• Construction is nearing completion on the project, and we hope to have the project closed out in 2-3 months.

• Bids were received and recommend awarding the project on June 10th, contingent upon approval from the USDA - Rural Development.
• The project is under budget by $978,730, not including the $650,000 being allocated for the Spoden & Rt 60 water main.
• Next steps include concurrence from the funding agencies on the award, followed by the pre-construction meeting.
• Construction is anticipated to start in August or September 2026.

• Design plans are 95% for the main water contracts.
• Pump station design plans are at 75%, with the primary remaining item being the pump sizing to accommodate the Village of Fredonia flows.
• Water tank design plans are at SO%, with the primary remaining items being the final location of the tank and final tank sizing to accommodate the Village of Fredonia flows.
• Easement maps and descriptions will be sent to the Town Attorney in the next few weeks.
• Between the remaining design components, and the easements and property acquisitions, we anticipate bidding towards the end of 2026.

• The Town received a funding package from the USDA- Rural Development, including a $993,000 grant and a $7,261,000 low interest loan.
• A revised MPR is being presented to the Board on June 10th.
• The next step includes 202-b proceedings, based on the revised costs. The 2024 estimate assumed a higher grant amount with a debt service of $433.86 for the typical single-family home. The 2026 estimate is $677.78.
• The Town should apply for a New York State Environmental Facilities Corporation (NYSEFC) Water Infrastructure Improvement Act (WIIA) Grant in the amount of $886,700, which would reduce the annual debt service to $207.40. The WUA grant is due on July 27th.

• The Town received a funding package from the USDA- Rural Development, including a $409,000 grant and a $545,000 low interest loan.
• A revised MPR is being presented to the Board on June 10th.
• The next step includes 202-b proceedings, based on the revised costs. The 2024 estimate assumed a higher grant amount with a debt service of $280.37 for the typical single-family home. The 2026 estimate is $445.64.
• The Town should apply for a New York State Environmental Facilities Corporation (NYSEFC) Water Infrastructure Improvement Act (WIIA) Grant in the amount of $381,500, which would reduce the annual debt service to $133.69. The WIIA grant is due on July 27th.

• CPL is submitting a New York State Environmental Facilities Corporation (NYSEFC) Engineering Planning Grant (EPG) application, due June 12, 2026.
• Awards are anticipated in November 2026.
• If not successful with the 2026 EPG round, would recommend advancing the engineering report utilizing district funds to position the Town for the 2027 project funding.

• The project is anticipated to be bid in the fall of 2026, with construction starting in the spring of 2027 and ending by the end of 2027.

• CPL is submitting a NY Plays Grant application due on June 15th.
• Awards are anticipated starting in August 2026.

• Supervisor Pacos mentions talk of our Highway Department running the water lines for the splash pads and using that as our Local match.

•  Design is at 60% on pause to focus on funding applications to reduce the local impact.
•  A funding application of approximately$1,000.00 to the NYS CDBG program will be submitted soon by Municipal Solutions.
•  CPL is looking into a Climate Smart grant application and funding through NY BRICKS.
• Councilman Dennison made a motion to reward the request for proposal for the North Chautauqua County reorganization plan shared services to the Center for governmental research for a total cost of $133,000.00 pending reward of additional Chautauqua County GRI or NYS funding of $83,000.00. The motion was seconded by Councilman Rak and carried unanimously.
• Councilwoman Dennison made a motion to approve Pay application #6 for S.St George Enterprises in the amount of $273,593.83. The motion was seconded by Councilwoman Bashaw and carried unanimously.
• Councilwoman Dennison made a motion to approve Form E Rural Development project budget/cost certification. The motion was seconded by Councilman Rak and carried unanimously.
• Supervisor Pacos made a motion to authorize the Town to pay Village of Fredonia Water/Sewer bills when received for the first calendar quarter after discrepancy’s are concluded. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Dennison made a motion to approve the Neg Declaration on SEQR for the new local law to amend our zoning law. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Rak made a motion to adopt Local Law #1 of 2026 and map to amend the Local Zoning Law. The motion was seconded by Councilwoman Bashaw and carried unanimously.
• Supervisor Pacos would like to give a reminder that Friday June 19, 2026, will be our Hearsemania.

• Councilman Rak Discusses with the Lily Dale water treatment plan, JB states he’s got about 2 years until he’s retiring. We should start to get a plan together to fulfill the position.

• A discussion was held on B.E.S.S and Dan asked that someone from the Board respond to their service to indicate if we had interest.
• Both Councilwoman Dennison and Councilman Lee attended a meeting with Chautauqua County officer of again expo. They may be moving the Expo out of Pomfret and moving to the South County next year.
• Supervisor Pacos and Councilwoman Dennison appeared on WDOE viewpoint local radio last Friday to showcase some Topics of the Town and said it was very enjoyable. She’d like to call and set up to hold discussions every other month.
• Discussion was held on Three plus one

• Councilwoman Bashaw made a motion on the recommendation of the Rec Department to hire the following personnel for the Fredonia Pomfret Rec Program; motion was seconded by Councilwoman Dennison and carried unanimously.

• Attorney Passafaro makes note that out of the 6 tax cases we have, 3 are settled and the remaining 3 are being worked on with our consultant.

• NONE

• Town Clerk Kellogg provided to the Pomfret Board the April 2026 report of monies collected. A total of $8,902.20 was collected. The report is on file with the Clerk’s Office.
• Pomfret Town Justice report for April 2026 is as follows:

• The Code Enforcement monthly report for April is on file in the Clerk’s office.
• Town Historian report for April is on file in the Clerk’s office.
• Pomfrets March report has been distributed to the board and is on file in the Clerk’s Office
• Fredonia Fire Departments March Report has been distributed to the board and is on File in the Clerk's Office.
• Councilman Lee made a motion to approve sewer forgiveness fees in the amount of $328.85 to service address 5 Third Street Lily Dale NY this was not to establish any precedent or policy each application was taken on its own merit.  The motion was seconded by Councilwoman Dennison and carried unanimously.
• Councilman Lee made a motion to approve sewer forgiveness fees in the amount of $2,964.59 to service address 3 Cottage Row Lily Dale NY this was not to establish any precedent or policy each application was taken on its own merit. The motion was seconded by Councilman Rak and carried unanimously.
• The Pomfret Offices and Buildings will be closed on Monday, May 25, 2026, in observance of Memorial Day Holiday.

• The April work report was shared with the board.
• In observance of Arbor Day, National Grid has partnered with our town to Assist with the cleanup and removal of fallen trees in Forest Hill Cemetery.
• Paving has not been scheduled yet as we’re waiting on our state budget on how much we’re getting for CHIPS. Patch work will be completed until then.
• Mowing will begin shortly.
• Cemeteries are getting ready for Memorial Day.
• A lot of Shared services are currently being done. The Town has been helping the Village pave their roads as well as assisting the County Pave Berry Rd, assisting the County we’ll be getting free millings to help with Town projects.

• Councilman Lee made a motion to approve the CPL grant proposal for the new Town Hall grant application support. The motion was seconded by Councilwoman Dennison and carried unanimously.

• Councilwoman Bashaw made a motion to Approve contract with Chautauqua County for $50,000 grant through the County “Government Reduction initiative” for the shared services/consolidation study and authorize supervisor to sign the contract. The motion was seconded by Councilman Lee and carried unanimously
• Councilman Lee made a motion to Accept the report of the 2025 annual review of the records of the Chief fiscal officer/Town Clerk/ Tax Collector Reports. The motion was seconded by Councilman Rak and Supervisor Pacos abstaining.
• Councilwoman Dennison made a motion to Approve Pay application #5 for S. St George in the amount of $1,130,239.22 for the Van Buren Water project. The motion was seconded by Councilman Rak and carried unanimously

• Councilwoman Bashaw made a motion to Approve Rural Development Project Budget/ Cost Certification for the Van Buren Water project. The motion was seconded by Councilman Lee and carried unanimously.

• Councilwoman Dennison made a motion to Approve S. St. George Change Order #1 for the Van Buren Bay Water District Water Line Replacement Project for an increase of $1,833.82. The motion was seconded by Councilman Rak and carried unanimously.
• Supervisor Shares a letter from Fredonia Animal Hospital that as of the first of the year they will not be taking in our Stray dogs. Councilwoman Dennison and Councilman Lee will reach out to surrounding areas for other options.
• Contract with Three + One cash management services. – Tabled
• Councilman Lee made a motion Resolved that the Supervisor is authorized to submit a grant application to NYS Parks through the Environmental Protection Funds Grant Program for Parks, Preservation and Heritage through the 2026 Consolidated Funding Application for improvement of the Barker Street Playground and further resolved, that all encumbrances, appropriations, matching requirements (minimum of 20%), and expenditures of funds necessary to meet the terms and obligations of the grant are authorized." The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Bashaw made a motion to approve resolution to move the draft Local Zoning Law to a public hearing to be held on June 10, 2026, at 6:15 P.M at Town Hall, 9 Day Street. The motion was seconded by Councilman Lee and carried unanimously.
• Grave purchase: We cannot authorize further purchases of graves due to policy.
• Report on Hearse Mania’26
  • Request to the Village for closure of roads on park and west church street for the car show from 12-00 PM– 5:00 PM.
  • Request for Trolley’s to transport guests to the Cemetery for a walking tour.
  • Talk of doing a Halloween Parade with antique Hearse’s and buggies.
• Councilman Lee made a motion to amend the hourly pay rate for Leigh Laurtio to $18.72/hr. effective as of April 20, 2026. The motion was seconded by Councilman Rak and carried unanimously.
• Letters were sent to the Fredonia Residents on Fredonia Stockton Rd for the Water Project taking place. We’ve gotten offers for the Water tank to be placed. We’re looking into expenses and costs for water tank placement.

• • April 17th – Zoom meeting for Cash Vest intro with Three + One
    • USDA Teams Meeting for Berry & Chestnut Rd Water Districts. We have received a loan through USDA Rural Development in the amount of $1,261,000.00 & a Rural Development Grant of $993,000.00 for our Berry Rd Water District project. Total project cost $2,260,000.00. Also awarded money towards the Chestnut Rd Water District project $545,000.00 and a Rural Development grant of $409,000.00. Total project cost $960,000.00.
  • April 23rd – Attended a Meeting in Ellicottville with Highway Supervisor Jude “Running your Highway Department”
  • April 24th- Intermunicipal Meeting with the Village of Fredonia, Pomfret, North County Water District and CPL.
  • April 26th- Attended the Charlie Cinque’s Eagle Scout Ceremony
  • April 27th- Albany Prep for Zoom Meeting
    • USDA Team Meeting for North End Water District
    • VanBuren Bay Water District meeting
  • April 28th – Albany Advocacy
  • April 29th - Forest Hill Cemetery endowment committee meeting
  • May 1st – CCIDA meeting for Pomfret Employment (Industrial) Zone area
  • May 6th – Cash Vest Demo
  • May 8th – VanBuren Bay Water District progress meeting
  • May 9th – Meeting with Hearse Mania to plan event
  • May 11th – Meeting with grant writer for cemetery grants
    • Sent out RFP to the consulting firms’ dissolution/shared services study
  • May 12th – Meeting with Fredonia Stockton Road residents
  • May 13th –followed up with Chautauqua Home Rehabilitation and Improvement Corp for the MMHR program.

• Work on old piping at the Lily Dale Sewer plant has been replaced with PBC.

• Dennison has been working with Supervisor Pacos on Liquidity management piece.
• Comments on regards to the Future of the North County consolidation group, that she’s pleasantly surprised the recommendation of the group is to look at merging all the municipalities rather than looking at the individual services.
• Thanks to the Fire Department for the invite to their event, it was addressed beautifully.

• Met with Great belt seniors with an update about the new building on April 15th.
• April 20th -Town proclamation support with the flag raising they performed at the sacred grounds. Lily Dale residents expressed a lot of thanks for going out on a limb and supporting them.
• Councilman Lee has been sitting in on a group with Cassadaga looking to make some grant proposals just outside of the Cassadaga Village boarders into the Town of Pomfret – They were approved for funding for an engineering feasibility study to be conducted for recreational pedestrian trail.

• Councilwoman Bashaw sat in on a zoom meeting with NCCF for discussion on what funding we can apply for, for preservation grants.
• Residents are concerned about the moving of the New Town Hall. Bashaw explained Supervisor Pacos is actively seeking grant money for these projects to try and keep us from having to tax the public to get the funding for these projects.

• Town Clerk Kellogg provided to the Pomfret Board the March 2026 report of monies collected. A total of $7,139.25 was collected. The report is on file with the Clerk’s Office.
• The tax report Summary 2026 is as Follows:

• Pomfret Town Justice report for February 2026 is as follows:

• Town of Pomfret Financial Statement for February is on File in the Clerk’s office.
• The Code Enforcement monthly report for March is on file in the Clerk’s office.
• Fredonia Fire Departments report for February is on file in the Clerk’s office.
• The Pomfret Town Hall Offices and Buildings will be closed Friday, April 18, 2025, in observance of Good Friday.

• The March work report was shared with the board.
• Councilwoman Lee made the motion to approve the following Cemetery Seasonal Employees as of April 9,2026; motion was seconded by Councilman Rak and carried unanimously.
  • Russell Conti                                                             $18.43 per hour
  • James Lemanski                                                          $16.00 per hour
  • Edwin Kaus                                                                $16.00 per hour
  • Patrick Rogerson                                                         $16.00 per hour
• Councilman Lee made a motion to Hire Leigh Laurtio at a rate of $18.62 per hour effective April 20,2026. The motion was seconded by Councilman Rak and Carried unanimously.

• Historian was Contacted by a professional vintage motor car show who travel around the Country. Expressing they have many different cars from undertake to horse drawn carriages. He’s expressed interest in getting a full tour of our Foresthill Cemetery. They’d like to have a car show along with a walk-through tour with people explaining history of the cemetery. This event would be open to the public as well as the car show professionals. We’d like to look into organizing this event to get the history of the cemetery out to the residents and public.

• NONE

• Councilman Lee made a motion to approve the proposal for NYS DEC EC Charger Grant application support and related project development services from CPL. The motion was seconded by Councilman Rak and carried unanimously
• Councilman Lee made a motion to approve modifications to contract with CPL for renovations of the new Town Hall building. The motion was seconded by Councilwoman Dennison and carried unanimously.
• Councilwoman Bashaw made a motion to rescind bid awards for the following items sold at the auctions international.

• The motion was seconded by Councilman Lee and carried unanimously.
• Approval of property on Fredonia Stockton Rd for location of Phase 3 North End Water district water tank site – Tabled
• Councilman Lee made a motion for the approval of contract amendment between Chadwick Bay Intermunicipal Water Works and the North Chatauqua County Water District. The motion was seconded by Councilman Rak and carried unanimously. 
• Councilman Rak made a motion to approve the ad for bid for the Pomfret North End Water District Phase 2 Contracts. The motion was seconded by Councilwoman Dennison and carried unanimously
• Councilman Rak made a motion to authorize the Supervisor to send a letter of support to the County Highway Department in support of option #2 to reduce the speed limit from 55 MPH to 45 MPH from the village line to BOCES. The motion was seconded by Councilman Dennison and carried unanimously.
• Councilwoman Bashaw made a motion to accept with Regret the Resignation of Karen Trippy from CBI Clerk affective May 1st and approve on a per diam basis as needed. The motion was seconded by Councilman Lee and carried unanimously.
• As of May 1st, the CBI office in Sheridan will be closing and moving all business to the Pomfret Town Hall at 9 Day Street Fredonia NY 14063.

• Councilwoman Bashaw made a motion to adopt the following Resolution

• Councilman Lee made a motion to approve an increase in our flat fee charges for water district customers on Fredonia lines from $25 to $30 to match Village of Fredonia charges effective April 1, 2026. The motion was seconded by Councilwoman Dennison and carried unanimously.
• Councilwoman Bashaw made a motion to approve sending draft Zoning law update to Town Attorney to put into final form. The motion was seconded by Councilman Lee and carried unanimously.
• Dan thanks everybody for all their hard work and paying attention to detail on the Zoning Law.
• Councilman Lee made a motion to approve the months of May, June, August, and September as Annual Fireman’s fund drive months in the Town of Pomfret. The motion was seconded by Councilwoman Dennison and carried unanimously
• Councilman Dennison made a motion to approve a Negative Declaration on Formation of Sewer District NO.6. The Motion was seconded by Councilman Rak     and carried unanimously with Supervisor Pacos abstaining and Councilwoman Bashaw voting No.

• Councilman Rak Made a motion to adopt the following resolution;

• No Update

• Attended Future of the North County meeting on March 13th, and they’ll be meeting again on the 17th.
• Attended the discussion with the Highway Department regarding consolidating services with the Towns.
• Friday set up a meeting with a group called 3 plus 1. Working with municipalities on managing liquidity and investing our cash balances for maximum return.

• No Update

• No Update

• Dan Pacos gives an update stating being contacted by USDA Rual Development having applied to funding for our Berry and Chestnut Rd Water District lines, we were denied last year because they didn’t think they were sustainable water districts. We were in the Black, but we had negative fund balances. After closing our books this year, we noticed a loss in Chestnut Rd again and an even larger loss in our North End Water district. After further investigation we realized one of the Accounts being paid to the Village of Fredonia. We pay the village flat fee plus the water usage charge on that account. We concluded we pay a lot of the water used in that account through the master meters. As well as since we’ve gotten a new water software program that gives the correct multiplier so there shouldn’t be multipliers added to any accounts anymore

• Some tax assessments cases are properties under contract for sale or listed at sale prices in the contract listings are not supported by the assessments. As the owners are selling, the County is not interested in waiving refunds.
• Both the County/School were given memos about these cases.
• Pomfret’s Assessor has added the value for Solar to the assessment. Solar and wind are automatically except unless you opt out.
• Supervisor Pacos discussed if were combining any municipality were going to have to do a reval, since we haven’t done one since the 1970’s.

• Mark Twitchel asks if the district is within the Pomfret, Portland, Dunkirk Sewer District.
• Supervisor Pacos replied that it is not.
• Mark raises his concerns that Village residents are subsidizing PPD’s Sewer Rates.
• Supervisor Pacos states although this Hearing doesn’t involve that, he’ll gladly answer to it, he was told by the County that they’ll cover their share of the processing cost for the Wastewater treatment plant cost.

• Town Clerk Kellogg provided to the Pomfret Board the February 2026 report of monies collected. A total of $2,260.75 was collected. The report is on file with the Clerk’s Office.
• The tax report for February 6, 2026 (1% Penalty) is as follows:
  • Bills Processed: 1,454
  • Total Amount Collected: $2,457,505.81
• Pomfret Town Justice report for February 2026 is as follows:

• The Code Enforcement monthly report for February is on file in the Clerk’s office.
• The Fredonia Fire Department January 2026 report is on file in the Clerk’s office.
• Town of Pomfrets January Financial Report has been shared with the board
• Request for M&T Remote Check Depositor approved by Board.

• Councilwoman Bashaw made a motion to schedule a public hearing for formation of Sewer District #6 on Wednesday, April 15, 2026, at 6:15 P.M. at Pomfret Town Hall, 9 Day Street, Fredonia, N.Y. 14063. The motion was seconded by Councilman Rak and carried unanimously with Supervisor Pacos abstaining.
• Councilwoman Bashaw made a motion to Change our Regular scheduled Town Board Meeting April 8,2026 to April 15,2026 @ 6:30 on 9-day street Town Hall, as Town Clerk Kellogg will be out of town. Motion was seconded by Councilman Rak and carried unanimously.

• A motion made by Councilwoman Bashaw to approve the request of Town Clerk Kellogg and Deputy Green to attend the NYSTCA Annual Conference, April 19-22, 2026, as budgeted. The motion was seconded by Councilman Lee and carried unanimously.
• Town of Pomfrets Clerks Office will be closed April 20th-22nd 2026 for NYSTCA Annual Learning Conference.
• The Pomfret Offices and buildings will be closed Friday, April 03,2026 in observance of Good Friday.

• The February work report was shared with the board 

• Historian Lillian Pacos attends the meeting to discuss a few projects she’s been working on, including plans for a proposed marker for Pioneer Cemetery. Stating Pioneer cemetery was part of the reason Pomfret became permanent here, in 1808 Hannah Woodcock passed away when a tree fell on her when she was a little girl while she was harvesting nuts. When this happened, they decided we needed a cemetery, so they buried her and created Pioneer cemetery.
• Lilian is looking into the Foundation of NYS to create a heritage marker for the Pioneer Cemetery.
• The second project being worked on currently is Lillian has created coloring pages of the history of Pomfret. She’s looking to set up at the farmers market to do public outreach and hopes to publish soon.

• County executive P.J Wendle addresses the situation with the City of Dunkirk, expressing by statute the county is required to pay any unpaid taxes for Towns and Villages. The legislature by resolution made it so we would pay city taxes. Stating from 2024 to 2025 those numbers of unpaid taxes increased another 120 parcels.  After meeting with the NYS comptroller to mention needing to discuss more about the City of Dunkirk. After Mayor of Dunkirk heard, she discussed they need to have a meeting with the 4 municipalities here in the North County to understand the future. There is talk of shared service / exploration into consolidation and or mergers. This wouldn’t be something that’d happen right away, there is a lot to take into consideration before any discissions are made. We do have NYSEG/NYS interested in funding the study for this process.
• Supervisor Pacos mentions Pomfret is interested in looking into the study and the idea of this.
• Jim Joy chairman of the planning board gives an update on the Zoning project, with zooming of Route20/60 to upgrade to a multi-use corridor. This change would make the town more accommodating to new businesses coming.
• Fulvio Stampone owns a business/farm located at 5060 Ellicott Road. There’s been a long-standing issue with neighbor Mr. Reilly. After contacting Code enforcement officer Mr. Kelly, Mr. Reilly constructed a fence/gate without a permit. Mr. Stampone followed up with Mr. Kelly about inspecting the gate, stating the permit wasn’t issued as you can’t put a grate across a deeded right of way The gate has caused many issues and would like to know what course of immediate action can be taken to get the gate taken down?
• Supervisor Pacos directs Mr. Stampone needing to work directly with Mr. Kelly as he’s the local legal arm of the state stating the Town board does not have the authority to do that.
• Stampone recites that Mr. Kelly has failed to assist them. Saying Mr. Kelly had given notice that the gate needed to be removed within 30 days, and nothing had been done. Mr. Stampone states Mr. Kelly has failed in his job title and responsibilities.
• Christopher Stampone speaks about his experience with Mr. Reilly harassing his family when he visits his father Mr. Stampone.
• Supervisor Pacos advises this reflects that individual not this Municipality and they need to speak to an attorney.
• Stampone says that Reilly chains them into their property on the fence/gate he installed with no permit.
• Supervisor Pacos states this is legal action not a Town Board matter.
• Denise reveals Mr. Stampone is wasting the States money/time every time he has to call the Police, DEC, child protective services etc. If these issues were being handled it’d free up the resources for the state.
• Supervisor pacos again states this is a legal issue, this is a dispute between two bordering property owners, which we do not oversee.
• The Family states if our code enforcement officer enforced the taking down of the gate, and following up with it this wouldn’t be a problem. No action is being taken.
• Supervisor pacos asks Stampone to leave his contact information with Town clerk Kellogg to give to our Town Attorney.
• The family voices their concerns about being recorded and would like the Town to bring this matter to the code enforcement officer and have this taken care of.  Also, the face of the gate being there blocking fire departments from being able to access them if needed.

• Council Lee made a motion to Accept the auctioninternational.com bids. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Lee made a motion to approve contract with Niagara Mohawk Power Corp & Cherry Creek Snow Goers. The motion was seconded by Councilwoman Bashaw and carried unanimously.

• Councilman Lee made a motion to approve Draw request #4 for Van Buren Bay Water Project in the amount of $2,495.00. The motion was seconded by Councilman Rak and carried unanimously. 
• Councilwoman Lee made a motion to approve the following resolution. The motion was seconded by Councilman Rak and carried unanimously

• Councilman Rak spoke with Joe Sourcy and back when the new round about was created, he had created a sculpture to be placed there since the Dot didn’t approve it for the roundabout, Rak asked if he’d like to place it at the New Town Hall.

• Absent

• No update

• Excitedly working closely with current and previous cemetery sextons, they’ve been looking at documentation of the existing graves and things they need, in addition of the signage going up. Having 124 graves still missing in the database, they’re doing the research back to 1807 to straighten it all out.
• Bashaw voices concerns about the study for consolidating Dog control in the area, stating they’re having a hard time with dog catchers. We’d need to hire someone to take on this responsibility, along with finding a building for holding as our Veterinary wouldn’t have enough space housing these dogs for multiple towns.

• Town Clerk Kellogg provided to the Pomfret Board the January 2026 report of monies collected. A total of $5,035.00 was collected. The report is on file with the Clerk’s Office.
• The tax report for January 9-February 6, 2025 (Penalty Free) is as follows:

• Pomfret Town Justice report for January 2026 is as follows:

• Pomfret Town Justice report for January 2025 is as follows:

• The Code Enforcement monthly report for February is on file in the Clerk’s office.
• Fredonia Fire Department’s Annual Report for 2025 is on File in the Clerk’s Office.
• The Pomfret Town Hall Offices and Buildings will be closed Monday, February 16, 2026, in observance of President’s Day.

• The Board received the January 2026 work report, and it is on file with the Clerk’s Office.

• Charles Richardson speaks about the NYS Grant to help replace mobile homes, asking if the Town Will investigate applying for this.
• Supervisor Pacos asks Charles to email over the Grant Application paperwork, and he’ll look further into it and get back to him.
• Holly Kluck talks about having a gas well on her property – Stating the person who’s maintaining it, PPP Development is sending her letters to inform her she needs to find an alternative source for energy. She’s asking if anyone else has had these issues.
• Supervisor Pacos advises her that this isn’t a Town issue and she should get an attorney involved to help with the issue.
• Town attorney Passafaro mentions her attorney should look at the lease for the terms of the gas well.

• Twan from CWC is looking for a direct entry point to their property for their reserve, Requesting Town for SEQR.
• Supervisor Pacos and Town Attorney Passafaro state they would need to reach NYS DOT for SEQR.
• Councilman Lee made a motion to approve pay application #4 for S. St George in the amount of $97,319.66 for the Van Buren Bay Water District. The motion was seconded by Councilwoman Bashaw and carried unanimously.
• Councilwoman Bashaw made a motion to approve grant application with Municipal Solutions to cover any future applications. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Rak made a motion to approve GAR appraisal report for a tax cert case. The motion was seconded by Councilwoman Dennison and carried unanimously.

• Two Consolidation grants are in process to fund the study of sharing highway and Dog control.
• Supervisor Dan pacos has applied to the County for a 50/50 match, he’ll be presenting the proposal on March 25,2026 to the County officials.
• We’re also looking into what it would take to combine Villages building inspector/code enforcement officers with the Town of Pomfret.
• We’ll be closing on the highway plow truck once all the paperwork has been submitted.
• Water meter grant will be covering the meters and cellular readers in VanBuren bay and Lily Dale. Letters will be sent out about the cellular readers being installed and advising residents of the change.
• Cellular readers advance the process of catching leaks, sending notifications to the computers of our admins to alert the residents.

• Supervisor Pacos has been working with our Assessor Jeanne to assess the ag exemption penalties on any properties that converted from agricultural to solar. There is a 5-year payback for the ag exemption with compound interest.
• A sewer meeting was held with the Village of Fredonia, Boces and the County. Boces has approached us about possibly extending sewer up water street to the Center. Were working with the Village to try and extend our sewer district expansion study grant to see the possibilities of extending.
• Supervisor Pacos received floor plan #6 from Paul from CPL earlier today. The Court area will be extended to provide more seating with a 10% more seating than plan #5.
• additional storage area has been added throughout the building for Pomfrets Achieves.
• Zoning update projects – there’s number of corrections that need to be made to the zoning map; the battery storage needs correct language for the battery storage law.
• Update on North End Water District phase II, Webster: We’re still waiting on 8 outstanding easements. The North End Water District was formed in 2009, Phase I Started in 2012 including parts of Route 20,60 and Webster Rd. There are many residents paying for water who don’t have access yet. We’re pushing to get phase II and Phase III Completed.  We’ve reached out multiple times to get these easements completed to keep the project moving forward with no avail. We’re to the point at looking at Eminent Domaine / Directional Drill which would be more costly but move things along. We really don’t want to lose out on construction season this year and move forward with getting this project started.

• NO UPDATE

• Councilwoman Dennison has communicated with Chamber of Commerce for a better understanding of what our committee has done in the past and what they expect in the future. They now have a “Small business sit down” to keep updated on businesses around the Town.
• Also, attended the state of business breakfast hosted by the Chamber, one key factor that caught Ms. Dennison’s attention is mentioned at the presentation was the big shortage on construction workers because the supply is low.
•  Updates that the Office of Aging has an expo in May, being open to elderly, care givers, and community members.

• NO UPDATE

• Councilwoman Bashaw reached out to the Opera House letting them know her Contact information to keep updated on activities.
• There has been work being done for the Pioneer Cemetery with herself, Supervisor Pacos, and Cemetery sexton Katie Mawhir. Working on placing names and marking out all the graves on a map. Supervisor Pacos is hoping we can look into a grant that’ll help renew old and broken grave stones.
•  

• NO UPDATE

• Paul Dudkowski From CPL displayed Blueprints of concept 5 for the new Town Hall, stating the changes that have been made. After shifting spaces around and the Town court side has been updated to code with OCA. Paul mentions they’ve reduced the amount of exits significantly from the prior building, having the main door in the center for public and separate entrances for Court and Town Hall Staff. The Senior Center will have their own separate area to which they will have access to throughout the week as they’d like.
• Town Board states when entering the building the first room they see shouldn’t be a detaining room – this room will have to be moved to accommodate a more comfortable setting for first entering the Town Hall.
• Town Board also brings attention that in this new design they’ve left out Town archive’s rooms, along with changes to the Courts side, Paul states we’ll have to make these changes and bring a new design to be approved.

• Town clerk Kellogg requests for forgiveness for sewer fees amounting $2,964.59 on 3 Cottage Row Lily Dale, NY 14752 for a large leak that happened this past quarter, and water did not go down the sewer.
• Councilwoman Bashaw made a motion to approve sewer forgiveness in the amount of $2,964.29 on account #0465 for residence 3 Cottage Row Lily Dale, NY 14752. The motion was seconded by Councilman Lee and carried unanimously.

• Town Clerk Kellogg provided to the Pomfret Board an annual report of all monies collected through the office in 2025. A total of $140,587,.75. A copy of the report is on file with Town Clerk Kellogg.
• Town Clerk Kellogg provided to the Pomfret Board the December 2024 report of monies collected. A total of $12,905.30 was collected. The report is on file with the Clerk’s Office.
• Pomfret Town Justice report for December 2026 is as follows:

• Code Enforcement Officer, Warren Kelly, provided to the board a report of all activity for the year 2025. The report is on file with the Clerk’s Office.
• The Pomfret Offices will be closed on Monday, January 20, 2025, in observance of Martin Luther King Jr.

• The Board received the December 2025 work report.
• Councilwoman Bashaw made a motion with the reserve as established by the highway superintendent to post the following items to Auctions International, as we declare them no longer required for municipal purposes and to dispose of them at the best return to the Town taxpayers. The motion was seconded by Councilman Rak and carried unanimously.
  • #6 Plow Truck 2000 Steerling
  • #7 Plow Truck 2004 Steerling
  • 1990 Giant Vac Leaf Sucker
  • 2001 Vibromax plate tamper
  • 1986 Mikasa Plate Tamper
  • Pull behind York Rake
  • 2001 Brush Bandit Chipper
  • Oil and stone box
  • Berming machine tail gate conveyer
  • 4 tail gate spreaders
• Councilwoman Bashaw made a motion to approve the agreement to spend Town Highway funds. The motion was seconded by Councilman Rak and carried unanimously.

• Councilman Lee made a motion to approve the purchase of 2 new cemetery mowers with trade in of 2 old cemetery mowers as approved and listed on the 2026 budget in the amount not to exceed $8,240.76.  The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Lee made a motion to approve Highway Superintendent to make the purchase of an E35 25HP R2-Series Bobcat Compact Excavator not to exceed the amount of $38,767.19. The approval is off the NYS Sourcewell Contract #020223-CEC. The motion was seconded by Councilman Rak and carried unanimously.

• Councilman Lee made a motion to adopt the following resolution. The motion was seconded by Councilwoman Dennison and carried unanimously.

• Councilwoman Dennison made a motion approve the proposal from Dresher Malecki for audit services for December 31, 2026, and December 31, 2027. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Lee made a motion to approve the resolutions in support of applications for a management efficiency Grants including LGE grant to study sharing / consolidation of the Town Highway department with the Village DPW and possibly the Town of Dunkirk Highway department and the study of consolidation of dog control services between the Town of Pomfret, Town of Dunkirk, City of Dunkirk and Village of Fredonia. The motion was seconded by Councilwoman Dennison and carried unanimously.
• Councilman Lee made a motion to accept the annual audit as presented for the two Court Justices. The motion was seconded by Councilman Rak and carried unanimously.
• Approval for Supervisor and Facility Committee to sign the approval of final floor plans for new Town Hall, which has been tabled later this month
• Councilman Lee made a motion to hold a Special Meeting at Town Hall 9 Day Street, Fredonia NY 14063 on Wednesday January 28th at 5:30 PM to approve the final new building floor plans. The motion was seconded by Councilwoman Bashaw and carried unanimously.

• Councilman Lee made a motion to Approve contract with Municipal Solutions and authorize Supervisor Pacos to sign for 2026. This motion was seconded by Councilman Rak and carried unanimously
• Zoning map Update –Tabled
• Town Hall has received a standardized notice form for providing 30-day Advance notification of liquor license for Nana Peruvian Kitchen at 21 Prospect Street.
• Councilman Lee made a motion to approve pay application #3 for S. St George Enterprises in the amount of $282,668.94 for our Van Buren Bay Water District Water project. The motion was seconded by Councilwoman Bashaw and carried unanimously.
• Councilwoman Bashaw made a motion to authorize Supervisor to notify the Village of Fredonia that on or after July 15th we’ll be moving Water customers off in anticipation of adding the new water customers. The motion was seconded by Councilman Rak and carried unanimously.
• Supervisor Pacos mentions he offered the use of our new Town Hall to area Police Departments to do trainings with K9 officers.
• Councilman Rak made a motion to approve Supervisor Pacos to sign Rural Development Project Budget/ Cost Certification for the Van Buren Bay water project. The motion was seconded by Councilwoman Bashaw and carried unanimously.

• Town Clerk Kellogg provided to the Pomfret Board the November 2025 report of monies collected. A total of 8,561.00 was collected. The report is on file with the Clerk’s Office.

• The monthly Code Enforcement report for November 2025 is on file in the Clerk’s office.
• Town of Pomfret offices and buildings will be closed December 24th and 25th, 2025 in observance of the Christmas Holiday and January 1,2026 for New Years Day.
• Town of Pomfret Clerks office will be closed December 24th 25th and 26th,2025 in observance of the Christmas Holiday.

• November work report was submitted to the board
• Proposed Work List for 2026

• Councilman Schaeffer made a motion to approve the renewal for the following 2026 contracts. The motion was seconded by Councilman Lee and carried unanimously.

• Supervisor pacos received documentation from the NYS unified Court system, reporting that all recommendations were implemented. Considering the Audit closed.
• Public notice received for the AG District Inclusion Period.
• Councilman Lee made a motion to Declare the following items as surplus, having no apparent municipal use and allow the Supervisor to advertise them for the sale to the highest bidder on auctionsinternational.com. The motion was seconded by Councilwoman Bashaw and carried unanimously.

• •  One Baldwin electronic church organ
  •  One Baldwin baby grand piano
  •  Two Everett spinet pianos
  • Northwest Microfilm 20x20 reader (works)
  • Micron microfiche reader (works)
  • Lexmark x466 printer, scanner, copier
  • Xerox Phaser 3250 desktop printer
  • Olivetti 900X typewriter
  • Switch Corona SD680 Word processing typewriter
  • Floral print couch
  • Panasonic Omnivision TV/VCR
  • Sharp TV (Clamshell)
  • Sharp VCR VC-A373
  • Sharp VCR VC-A552
  • Eiki Compact Disc/ Cassette Tape player 7010
  • 3- Rolling AV equipment Carts
  • Samsun VRB460 stereo VCR player
  • Yamaha Keyboard - no power cord
  • Portable Chalkboard
  • 10 Drawer locking Microfilm Cabinet
  • 5 Drawer Non locking microfilm cabinet
  • Overhead projector
• Councilman Rak made a Resolution to authorize final payments for Rural Development long term loan for financing/closing in the amount of $267,400.00. The motion was seconded by Councilman Schaeffer and carried unanimously.
• Councilman Schaffer made a motion to authorize Supervisor to sign and approve the 2nd applicant payment application for S. St George Enterprises in the amount $642,462.43. The motion was seconded by Councilman Lee and carried unanimously.
• Councilman Lee made a motion to authorize Supervisor to sign and approve the amending of VanBuren Bay water District totally the project of $2,495,000.00. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Rak made a motion to approve the Contract for Hazard Materials testing with Watts Engineering at the new Town hall not to exceed $6,500. The motion was seconded by councilman Schaeffer and carried unanimously.
• Councilman Schaeffer made a motion for a Request for waiver of the 30-Day Municipality notification located at 4699 Berry Rd. The motion was seconded by Councilman Lee and carried unanimously.
• Supervisor Pacos announces we’ll be having a Holiday lunch in for Pomfret employees Friday December 19,2025 at 12:00pm.
• Supervisor notes he’s indicated to the County that Town of Pomfret has interest in hosting micro nuclear powerplant at our industrial zone property.
• Supervisor provided the board with his project status report.
• Councilwoman Bashaw made a motion to approve Wreaths across America to use the cemetery chapel on December 13,2025 for wreath making for Veterans grave sites. The motion was seconded by Councilman Rak and carried unanimously
• Update on Zoning map.  We’ve received another map change from the planning board. The industrial zone is not zoned employment center. Tabled till next month.
• Next month at our Organizational meeting Supervisor Pacos will be appointing Councilmembers to committees for the new year.
• Supervisor Pacos wished all a Happy Holiday.

• Town Clerk Kellogg provided to the Pomfret Board the October 2025 report of monies collected. A total of $37,580.75 was collected. The report is on file with the Clerk’s Office.

• The monthly Code Enforcement report for October is on file in the Clerk’s office.
• The Fredonia Fire Departments monthly report is on file in the Clerk’s office.
• Pomfret Offices and buildings will be closed Tuesday, November 11, 2025 in Veterans Day, Thursday, November 27, Friday, November 28, 2025, in observance of the Thanksgiving Holiday.
• Councilman Rak made a motion to approve remaining sewer fees for resident residing at 1 First Street Lily Dale, in the amount of $281.00 for a leak from last quarters water billing for this specific circumstance only. The motion was seconded by Councilman lee and carried unanimously.

• The October work report was shared with the board.
• Councilman Rak made a motion to pass a resolution to agree to the undertaking agreement for the Highway annual Permit, authorizing Jude Gardener to sign and submit. The motion was seconded by Councilman Lee and carried unanimously.

• Holly Kluck thanks the highway department for Trimming the ditch multiple times.
• Highway superintendent states they’re still working on them as the mower is currently down for maintenance.  

• Councilman Lee made a motion to approve the 2026 Preliminary Budget as amended at the Special Meeting with the following rates: ---Townwide Rate is 4.4964641 ($ .17 increase)
  -Additional Outside Village rate is 4.2512025

• Councilman Rak made a motion to authorize Supervisor Pacos to pay all year end bills by 12/31/25. The motion was seconded by Councilman Lee and carried unanimously.
• Supervisor Pacos made a motion to schedule the 2026 Organizational Meeting for Wednesday, January 14, 2026, at 5:30 P.M. at Pomfret Town Hall, 9 Day Street, Fredonia, N.Y. 14063. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Rak made a motion to approve contract with Municipal Solutions for continuing financial reporting. The motion was seconded by Lee and carried unanimously.
• Councilman lee made a motion for the request of the 30 day Municipality notification on 5362 W. Lake Rd Dunkirk NY 14048 for premise Liquor License. The motion was seconded by Councilman lee and carried unanimously.
• Councilman Rak made a motion to accept resignation of Joshua Dobbs effective 10/17/2025 with regret. The motion was seconded by Councilman Lee and carried unanimously.
• Councilman Lee made a motion to receive a Donation in the amount of $1847.00 for the 2026 Rec Department Budget from the Greg Buckley and Sami Manirath Memorial Golf Tournament. The motion was seconded by Councilman Rak and carried unanimously.
• Supervisor Pacos Thanks them and mentions they also made a Donation to the Village of Fredonia for the Rec Department as well.
• Supervisor Pacos mentions we hosted the Community wide food collection for the Chautauqua County Rural Ministry thanksgiving basket project this past weekend from Saturday 12:00 PM – 3:00 PM  and Sunday 9:00 Am to 12:00 PM.  We collected 110 turkeys and several thousand dollars, biggest donations we’ve had in a long time. Dan wants to thank everyone who helped and donated!
• Councilman Rak made a motion to approve a contract with Legend Advanced for repairs on the pumpstation for Lily Dale WWTP not to exceed $25,000.00. The motion was seconded by Lee and carried unanimously.
• Councilman Rak made a motion to approve the Intermunicipal cooperation agreement for the shared assessor’s office beginning October 1 2025 running through the end of Jeannes appointment. Including Towns of Pomfret, Hanover, Dunkirk, Portland and Arkwright. The motion was seconded by Councilman Lee and carried unanimously.
• Councilman Lee made a motion for approve the quote from CV3 Architectural PC to adopt Town zoning maps. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Rak made a motion to approve the pay application for S. St George in the amount of $107,788.19 for the Van Buren Bay water line replacement contract. The motion was seconded by Councilman Lee and carried unanimously.
• Councilman Lee made a motion to approve Supervisor Pacos to sign Rural Development project budge / cost Certification for the Van Buren Bay Water District project. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Rak made a motion to approve the following resolution.

• Councilman Lee made a motion to approve payment with Hargen Archeological Associated for Phase II of the North End Water District Project in the amount of $6,541.00. The Motion was seconded by Councilman Rak and carried unanimously.
• Supervisor Pacos made a motion to approve contract with CPL for architectural and construction management services for the new Town Hall building project. The motion was seconded by Councilman Lee and carried unanimously.
• Supervisor Pacos mentions CPL is working on a new Floor plan for Pomfret, as Dunkirk has decided to not move forward with shared spaces. We’ll be looking at about a year until we can move in.
• Supervisor Pacos discusses the issue with the property at 4548 VanBuren Rd, stating Code Enforcement officer Warren issued the structure as unsafe as of September 2022. There was a letter sent to the Executor of state in March of 2025 unnamed to the address with notice of Violations. An unsafe building notice went out to party’s involved with the property.
• Supervisor Pacos gives updates for the Zoning Law stating it needs adjustments, several of the parcels on Route 60 and Webster road area were mislabeled on the map. We were also missing the existing Battery storage law. It has now been incorporated and adjusted.

• Councilman Schaeffer made a motion to authorize Supervisor Pacos to enter into an agreement with the Lily Dale Fire Company for fire protection for the year 2026 in an amount not to exceed $36,428.00. The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Schaeffer made a motion to approve the Special District assessment for the Berry Road Water District as modified after the public hearing.  The motion was seconded by Councilman Rak and carried unanimously.
• Councilman Schaeffer made a motion to approve the Special District assessment for the Chestnut road Water District as modified after the public hearing. The motion was seconded by Councilman Rak and carried unanimously.

• Councilman Lee made a motion to schedule a Public Hearing for November 6, 2025, at Pomfret Town Hall, 9 Day Street, Fredonia, starting at 5:30 of the following matters listed below. The motion was seconded by Councilman Rak and carried unanimously.
  • 5:30 PM – Public Hearing for Lily Dale Fire Protection contract.
  • 5:35 PM – Public Hearing for the proposed local law to override the tax cap.
  • 5:40 PM – Public Hearing for the 2026 Preliminary Budget.

• DULY MOVED by Councilman Schaeffer to make the following changes to the 2026 Tentative Budget. The motion was seconded by Councilman Rak and carried unanimously.

• October 21,2025, 5:30 PM
• October 23,2025, 5:30 PM
• October 28,2025, 5:30 PM